Working with Files in Microsoft 365

Unlock the Power of Cloud File Management in Microsoft 365

Master the essentials of working with cloud files in Teams, SharePoint, and OneDrive! This comprehensive course, led by Microsoft certified trainer Kathy Jones (with over 25 years of experience), will equip you with the skills to efficiently manage your digital assets and collaborate effectively.

What You'll Discover:

• Cloud Storage Fundamentals: Understand the core benefits of using cloud storage for enhanced accessibility, security, and collaboration. Learn to differentiate between personal files and shared files for optimal organization.
• File Management Mastery: Gain proficiency in basic file management commands across all platforms. Discover how to easily upload and create files within Teams, SharePoint, and OneDrive, and effectively view and locate files.
• Syncing for Seamless Access: Learn how to set up and manage syncing of OneDrive and SharePoint libraries to your local device for offline access and data consistency.
• Collaboration Made Easy: Explore various methods for sharing files and folders with colleagues and clients. Experience the power of real-time coauthoring with multiple users, enabling simultaneous editing and enhanced teamwork.
• Enhance File Collaboration: Utilize powerful features like comments, tagging, and tracking to streamline communication and ensure everyone stays informed.
• Version History Control: Effectively access and manage version history from multiple interfaces, allowing you to revert to previous iterations of your documents.
• Stay Informed & Organized: Learn to set alerts in SharePoint to receive notifications when files or folders are updated. Manage your OneDrive notifications for timely updates.
• Document Control & Security: Master the process of checking out and checking in documents to prevent conflicts. Understand and apply sensitivity labels to protect sensitive information. Learn how to request files from both internal and external users.
• Recycle Bin & Data Recovery: Understand the functionality and importance of the Recycle Bin for recovering accidentally deleted files.

Key Topics Covered:

• Benefits of Cloud Storage: Identify the advantages of using cloud-based file systems.
• File Upload & Creation: Learn to upload and create files and folders in Teams, SharePoint, and OneDrive.
• File Organization: Master sorting, filtering, and creating new views for efficient file management.
• Syncing Libraries: Demonstrate how to set up and manage syncing of OneDrive and SharePoint libraries to a local device.
• Sharing Methods: Explore various methods for sharing files and folders.
• Real-time Coauthoring: Experience real-time coauthoring with multiple users.
• Comments & Tracking: Utilize comments and tracking functionalities.
• Version History: Access and manage Version History from multiple locations.
• Recycle Bin Functionality: Describe the functionality and importance of the Recycle Bin.
• SharePoint Alerts: Set up alerts in SharePoint for file and folder changes.
• OneDrive Notifications: Manage OneDrive notifications.
• Check-in/Check-out: Learn to check out and check in documents.
• Sensitivity Labels: Apply sensitivity labels for data protection.
• External File Requests: Request files from internal and external users.